Job Title: PEIMS and Attendance Clerk Substitute

Please Note: There are very limited opportunities to substitute in this capacity, it will only be if an actual employee is on a long term leave, this is not for daily subbing opportunities.

Primary Purpose: Substitute as a campus PEIMS or Attendance Clerk, working with the Student Information System (SIS) to meet state and local requirements.

Qualifications Education/Certification:

High school diploma or equivalent

Special Knowledge/Skills: 

Proficient skills in data entry

Ability to maintain accurate records 

Clear communication skills and interpersonal skills, both oral and written 

Ability to follow instructions, both oral and written 

Ability to meet established deadlines 

Detail oriented, flexible, possess effective time management skills 

Work with minimal supervision 

Ability to work as member of a team 

Ability to maintain confidentiality regarding student information

Experience: 

Data entry experience 

Previous school experience preferred

Major Responsibilities and Duties: 

Substitute as a campus attendance clerk or PEIMS clerk 

Follow procedures and timelines detailed in the SIS Student Procedures Manual 

Follow Administrative Procedures related to attendance and PEIMS 

Participate in the student enrollment and withdrawal process 

Perform student data entry and verification 

Participate in the grade reporting process 

Participate in the scheduling process 

Participate in the SIS audit process 

Provide support to campus staff on SIS functionality and reporting 

Perform responsibilities relating to Texas Records Exchange (TREx), TSDS Unique ID, and PET systems. 

Participate in campus attendance accounting process 

Communicate with campus staff, parents, and students 

Greet visitors, answer phones and questions while maintaining a professional and friendly attitude 

Perform other duties as assigned.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills required.

Supervisory Responsibilities: 

None

Equipment Used: 

Personal computer, telephone, printer, fax machine, scanners, and calculators.

Working Conditions: Mental Demands/Physical Demands/Environmental Factors: Work under demanding and changing conditions. Varied demands on time. Constant interruptions and sometimes noisy conditions.

EEOC Statement:
Hays Consolidated I.S.D. will not discriminate against any person in employment or exclude any person from participating in or receiving benefits of any of its activities or programs on any basis prohibited on the bases of race, religion, color, sex (including pregnancy and gender identity), sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. Positions are extended annually based upon availability of funding.